HOW TO MAINTAIN INVENTORY ITEMS.

HOW TO MAINTAIN INVENTORY ITEMS.

First we open peach tree software, and selected the “maintain” option. And then we click on the option inventory/item. Shown below.

When we click on the inventory items, then the following window will appear shown below..

HEADER FIELD:

                                        In header field we tell about the following information.

·        Item id

·        Description

·        Item class

      And we tell about the inactive and subject to commission.

GENERAL TAB:

                             In general tab we discussed about the price level, which we settled or we discussed about the last unit cost which we decided. After that we fill the GL SASLES ACCOUNT, GL INVENTORY ACCOUNT, GL COST OF GOODS SOLD, and we tell about the minimum stock and a vendor type. Like as.

CUSTOM FIELD:

                                           In customer field we will enter the alternate vendor, substitution and special note is compulsory to write if required. You can see below diagram.

HISTORY:

                  When we fill the general or custom field the history will generate automatically. as you can see below.

               

How to maintain Vendor

HOW TO MAINTAIN A VENDOR:

Firstly we open Peachtree software, and open an existing company. After open a company we click on the maintain option and select the vendor option, which is shown below.

When we select the vendor option, the following window will appear:

                                    Firstly we fill a header field in which the following items:

1: vendor id

2: name of vendor.

Like as:

GENERAL TAB:

In general tab we enter the contact of a vendor, account#, address, country, vendor type, telephone#, e-mail and a website. Like as:

PURCHASE DEFAULT:

                                                     In purchase default we enter the following items:

Purchase representative

Purchase account

Tax id#

Terms

And select one option from delivery option. In delivery option two methods are defined:

Paper form

E-mail

And we select an option paper form. Like that:

CUSTOMER FIELD:

In the customer field, we fill the following column

Office manger                                 

Account representative

Special note. Like this

After the customer field we enter beginning balances by pressing the biginning balance button shown below.

HISTORY:

                               When we enter the beginning balance the history will generate automatically

purchase order

                                  The Navigation Aid or the Menu?

                                   Purchase order.

Open major windows from either the navigation Aid or the standard menus. At the bottom of Peachtree’s main window is the navigation Aid, a graphical representation of common accounting task flow in Peachtree accounting. To open the Navigation Aid, click the button corresponding to the area (such as Payroll) that you want to view, and then click the task you want. Or, select a menu, and choose any of the available options. That we choose the purchase order.

Open peachtree then go to the task button which is shown below.

After clicking on task button a following options u can see on the pasge  then select the purchase order show in below.

After clicking on purchase order a new window will appear shown below.

then fill the option which is vendor ID.give the vendor ID. Suppose we give the

01: vendor ID sm101 sm means snow man.

02:select the date

03: select the date on which we good thru.

04: Then select the Po No.

05: give the quantity on quantity option

06: give item name in item option

07:  give description

08: in Gl account we give the inventory account which is 120 we already make that.

09: then give the price of unit in unit price option

10: when we give the unit price then total amount will appear in amount option.

All these TEN options shown below with highlighted with red color.

how to maintain the customer account

       How to maintain customer/prospects

After set up new company and chart of account now we write how maintain customer/prospects. Maintain customer/prospects we use to share information about the different people and company whom you sell the goods.

Maintain customer/prospects include the different information.

First we open the Peachtree option and select the option which appears at the top of the window that is maintained. Shown at below.

When click on m

aintain button

 following option shown then click on first option which is customer/prospects. When we click on customer prospects following window will appear that is given below.

Here we first give the customer ID mention the customer name.

And in general tab we will give the contact number.

SALES DEFAULT TAB:

In sales default tab we have Sales Report, general sales account, ship  via(it means that delivery is made through which way whether it is airborne, courier, hand deliver and cost and pickup.

In pricing level, we set the price for different customers. As shown in the above there is different price level.

This term is used when goods are sold on credit basis. The term 2/10, net 30 days means that the payment is made in 30 days and if payment is made in 10 days then 2% discount is given to him.

This is the customer terms in which we mention the discount, total no of days, and credit limit. In the box we show that when payment is due.

PAYMENT DEFAULT TAB:

In payment default tab, we enter the cardholder’s name, address, city, country, credit card number, expiry date.

The highlighted circle shows that payment is made through which way whether it is check, cash, visa, MasterCard, Amex and discover.

Customer fields tab:

In this tab we have an option of additional information. For example we can enter second contact, any reference of the customer, mailing list and multiple sites. This tab is used to enter the extra information of the customer.

By going into maintain, we have an option of default information, in the sub headings of default information we click on the customers.

By click on the customer we have this window. In this window we have following these tabs.

Payment terms:

In payment terms we write that what is the mode of payment, c.o.d means that cash is received when delivery is made. prepaid means that payment  is made in advance.  

ACCOUNT AGING:

In account aging we record the invoices according to two dates one is invoice date and other is due date. In account aging we divide the persons from whom payment is received in future.

CUSTOMER FIELDS:

In customer fields we have an option of adding or removing the above field labels like second contact, reference etc. In the 5 label we can add information by tick on the enabled.

FINANCE CHARGES:

In finance charges we can charge finance charges, interest on finance charges. By tick on the print finance charge warning messages as , we can write any warning message. 

              Procedure how to save accounts in Peachtree

Open a Peachtree software  you will see a window like that shown in below.

As we already make our company so now to add accounts on it we should select the the first option which is open an existing company. When we click on an existing company a new new window will show which is shown as below.

When we click on existing company three option in a new window appears one is “OK” below Ok is “CLOSE” then final “BROWSE” then we click on browse and a new window appear which look like below

Then in that window we select the location where our company is placed. Then select the file and double click on it

A window that we are seeing upward. At the top of that window some options are appears then we select the option maintain then we see some option given below.

Then we select the option chart of account which is shown and highlighted in below diagram.

When we click on chart of account a new window will open that is given below

The to save your accounts in easiest way you have to give account ID account ID mean the code of your accounts head, then in description the accounts heads name and in last you have to select the accounts type whish is your account type highlighted and shown in below..

And now I am giving you an example of these accounts which are shown below

Suppose you want to add the ACCOUNT ID which is 105 and description is CASH IN BANK and and account type is cash. you enter the code in account type is 105 then there is a Tab button at the left side of the keyboard you enter that button for your shortcut when you enter the tab button you will see that the description will be highlighted. Then add the 105 in account id and cash in bank in description option and the account type cash in account type option as show in figure below.

If you are making the accounts and some error or mistake occur suppose you want to add 105 in account id and you mistakenly add 501 and you want to correct your mistake by clicking the option of  change ID which is appear at the top of the window and show in given below figure with highlighted in red color.

When you press the change ID option a new window will appear shown in below.

Then you enter the right code in enter new account ID which is 105 show in below figure.

When you enter the right code which is 105 then press the ok button by mouse pointer your code will be saved.

Suppose if you mistakenly add the description is cash at hand but the right one is cash in bank then click the button which is look like  it. When you press that button following window will appear

You have to select the account which is mistakenly add by you when you double click on that account a description option will highlighted which means you can correct your account then type there cash in bank which is correct entry at 105 ID then press the tab button and then to save these account press the ALT+S shown in below figure.

Follow the Same procedure of DESCRIPTION if ACCOUNT TYPE mistakenly enter by you.